Office Manager / Health & Safety Administrator

Location: Castlebar, Co. Mayo
Employment Type: Full-time, Permanent
Work Arrangement: Fully on-site

Arcon Recruitment is seeking an experienced and highly organised Office Manager / Health & Safety Administrator for an established construction company in Castlebar.

This is a varied position combining office management, health and safety administration, finance support and reception duties. The successful candidate will work closely with the Health & Safety Manager while ensuring the smooth day-to-day operation of the office.

The position would suit someone with previous experience in an Irish construction, engineering or similarly regulated working environment.

Key Responsibilities

Health and Safety Administration

Provide day-to-day administrative support to the Health & Safety Manager.
Maintain health and safety files, training records, certificates and employee documentation.
Assist with preparing risk assessments, method statements and safety documentation.
Coordinate employee and subcontractor inductions.
Track Safe Pass, manual handling and other training certificates.
Schedule safety meetings, training courses, inspections and occupational health appointments.
Record incidents, near misses and corrective actions.
Assist with audit preparation and document control.
Ensure health and safety records are accurate, current and readily available.

Office Management and Reception

Oversee the smooth day-to-day running of the office.
Answer telephone calls, manage emails and welcome visitors.
Coordinate meeting rooms, appointments, post, couriers and office supplies.
Maintain electronic and paper filing systems.
Prepare letters, reports, spreadsheets and general business correspondence.
Support management and site teams with administrative requirements.
Liaise professionally with employees, subcontractors, suppliers and clients.

Finance Support

Assist the finance team with purchase invoices, supplier documentation and data entry.
Match invoices with purchase orders and delivery documentation.
Support accounts payable and accounts receivable administration.
Assist with timesheets, expenses and payroll-related information.
Help maintain accurate financial records and spreadsheets.
Follow up on missing paperwork and resolve routine invoice queries.

Candidate Requirements

Previous administration or office management experience within an Irish working environment is essential.
Experience in an Irish construction, engineering or related industry is strongly preferred.
Previous exposure to health and safety administration would be a distinct advantage.
Some experience supporting a finance or accounts department is desirable.
Strong organisational skills with the ability to manage varied responsibilities.
Excellent written and verbal communication skills.
High level of accuracy, confidentiality and attention to detail.
Proficiency in Microsoft Word, Excel and Outlook.
Ability to work independently and support several departments.
Candidates must be available to work fully on-site in Castlebar.

What Is Offered

A permanent role with an established construction company.
A varied position involving office management, safety administration, finance and reception.
A supportive and professional working environment.
Opportunities to develop additional health and safety and financial administration experience.
Competitive salary based on experience.