Overview

The role of the Lab Administrator will be responsible for the following:

(I) Administration of various central technical databases and technical queries:

(II)General departmental administration within the laboratory, assisting the technical managers and wider technical team on ad hoc administration.

 

 

Key Duties/Responsibilities

  • Provides direct support for the sample administration processes including receiving samples, and responding to routine customer sample related requests.
  • Administration of sample information entry into technical database (Sample Manager).
  • Ordering consumables orders and following up on supplier queries.
  • Issuing technical invoices & budget support to internal and external suppliers.
  • Tracking customer requests on database.
  • Working with courier to ship samples.
  • General office duties for example file maintenance of technical records, stock taking, spreadsheets.
  • Assisting the Technical Managers and wider Technical Team on ad hoc project work.
  • General departmental administration such as preparation of meeting agendas and minute taking.
  • Apply operational excellence tools and techniques to continuously improve our processes and eliminate waste.

COMMUNICATION COMPLEXETIES

  • Communication with Laboratory team on technical subjects.
  • Discussion with customers and suppliers on samples/ consumables.
  • Logistical discussions on receiving and shipping samples.

FUNCTIONAL COMPETENCIES

  • Ability to multi-task & prioritize
  • Sense of urgency
  • System knowledge
  • Trouble shooting, problem solving skills
  • Ability to work independently and proactively
  • Well-structured methodical approach to work
  • Decision making
  • Continuous Improvement mindset

 

Previous Work Experience & Skills

  • A minimum of 3 years’ experience in a similar role; manufacturing experience is desirable:
  • Knowledge of MS applications (Excel, Word, PowerPoint, Outlook) essential.
  • Previous experience working with a laboratory system is desirable.
  • Excellent interpersonal skills and the ability to deal with people at all levels in a confidential and professional manner.
  • Highly motivated, professional and enthusiastic individual who is flexible and has a “hands on” approach in a busy working environment.
  • Strong organization skills
  • Strong attention to detail and adherence to procedures for data entry and integrity.
  • High level sense of urgency with ability to prioritize work and escalate to management accordingly.

 

Educational Requirements

  • A recognised Certificate/Diploma in administration is essential.
  • A recognised Certificate/Diploma in a technical subject is desirable

 

For more information Contact Leona at Arcon Recruitment
Leona Walsh Recruitment Consultant at Arcon Recruitment

Leona Walsh

Recruitment Consultant

Leona is the most recent addition to the Arcon Recruitment team. A Castlebar native She is a business graduate of  GMIT and brings with her valuable experience in the hospitality sector. Leona currently provides support to the admin / accounts division and spends a lot of her

day liaising with new and existing candidates.

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