Overview

We have an exciting opportunity for a Personal Assistant (PA) to join our clients team in Belmullet, Co. Mayo

The PA will assist the Managing Director and fulfill all administrative duties, including planning and scheduling tasks.

As a Personal Assistant, you will join the company on a contractor arrangement.

Key Responsibilities:

• Calendar and meeting management
  • Including preparation for engagements with key external stakeholders
• Administrative activities for the MD and members of the Leadership Team
  • Travel Arrangements and expenses administration
  • Development of presentations for sharing internally or externally
  • Coordination of VP visits
  • Maintenance of all records pertaining to external stakeholder engagements
  • Coordination of corporate report submissions and maintain oversight of corporate reporting calendar to ensure for timely and quality submissions
  • Coordinate staff meetings – booking venue, supporting IT etc.
• Coordinate legal services for the business i.e. maintain oversight of business use of legal services and cost
• Act as secretary for key Senior Leadership meetings, including but not limited to:
  • Leadership Team meetings and other meetings as requested
    • Taking note of actions, communicating actions and tracking progress of closure of actions
  • Coordinate other key stakeholder/Board meetings
    • Coordination of the compilation of pre-read for the meetings
    • Maintaining minutes of the meetings and distributing to all participants in a timely manner
    • Follow-up with action parties on delivery
    • Maintaining information log
  • Coordination of statutory reporting / submissions
  • Maintain oversight of business activity plan
  • Other duties as require

Key Requirements:

• Degree qualified or similar (Level 8)
• Excellent attention to detail
• Excellent organisation and people management skills
• Strong communication skills
• Demonstrable experience of Microsoft Office packages (Excel, Word, Powerpoint, Outlook)
• Discretion and tact required
• Previous PA experience desirable

For more information Contact Leona at Arcon Recruitment