Overview

We have an exciting opportunity for a part-time Personal Assistant (PA) to join our clients team in Belmullet, Co. Mayo

The PA will assist the Managing Director and fulfil all administrative duties, including planning and scheduling tasks

Key Responsibilities:

• Calendar and meeting management
  • Including preparation for engagements with key external stakeholders
• Administrative activities for the MD and members of the Leadership Team
  • Travel Arrangements and expenses administration
  • Development of presentations for sharing internally or externally
  • Coordination of VP visits
  • Maintenance of all records pertaining to external stakeholder engagements
  • Coordination of corporate report submissions and maintain oversight of corporate reporting calendar to ensure for timely and quality submissions
  • Coordinate staff meetings – booking venue, supporting IT etc.
• Coordinate legal services for the business i.e. maintain oversight of business use of legal services and cost
• Act as secretary for key Senior Leadership meetings, including but not limited to:
  • Leadership Team meetings and other meetings as requested
    • Taking note of actions, communicating actions and tracking progress of closure of actions
  • Coordinate other key stakeholder/Board meetings
    • Coordination of the compilation of pre-read for the meetings
    • Maintaining minutes of the meetings and distributing to all participants in a timely manner
    • Follow-up with action parties on delivery
    • Maintaining information log
  • Coordination of statutory reporting / submissions
  • Maintain oversight of business activity plan
  • Other duties as require

Key Requirements:

• Degree qualified or similar (Level 8)
• Excellent attention to detail
• Excellent organisation and people management skills
• Strong communication skills
• Demonstrable experience of Microsoft Office packages (Excel, Word, Powerpoint, Outlook)
• Discretion and tact required
• Previous PA experience desirable

For more information Contact Leona at Arcon Recruitment